BEFORE YOU SCHEDULE YOUR CONFERENCE:

• Try to establish how long the meeting will last
• Be aware of time zones for all participants when selecting the meeting time
• Send the meeting invites and make sure you clearly detail the access number(s) and Participant PIN Code in the body of the email. Easily send out invites using our nifty Outlook Toolbar Scheduler which has all of your conferencing details pre-populated in the email.

10 MINUTES BEFORE YOUR CONFERENCE:

• Go to a quiet location
• Turn off the call waiting feature on your phone
• If using a landline, remove your mobile phone away from your telephone to avoid interference
• Try not to use the speaker phone as it may magnify background noise
• Laptops and mobile phones located close to speaker phones may also cause interference

5 MINUTES BEFORE YOUR CONFERENCE IS SCHEDULED TO BEGIN:

• Dial into your conference using your access phone number and Moderator PIN Code 
• Log into your web conference and upload any files you want to share
• Arrive early to greet all participants

DURING YOUR CONFERENCE:

• Remind participants to identify themselves before speaking
• Notify everyone of the (*1) self-mute feature, especially those joining with their mobile phones

AFTER YOUR CALL:

• Log into your account and view your meeting history to see who was logged on and for how long
• Access your recordings
• Review the conference call process and establish any potential ways to improve the effectiveness of the next call